The market is increasingly demanding, and every day companies are looking for smarter ways to guarantee better performance and position themselves better against the competition. However, this success depends on several factors and productivity problems can hinder the company's growth .
Business results are directly related to how productive your employees can be. When demand is not met as expected, the company has more difficulty growing and is unable to achieve its goals and objectives. Regardless of the business segment, human capital is the most important part , being responsible for ensuring that activities are carried out and that the company keeps its doors open.
What affects the company's productivity?
The first sign of low productivity that can be noticed in the company is in the results obtained by workers . From the moment the results delivered are not satisfactory enough, it becomes necessary to investigate in order to find the causes of unproductivity.
In this sense, there are many reasons that lead employees to produce less, such as dissatisfaction with the role or the company, exhaustion, lack of perspective, among others.
In the article Employees x productivity: what are the main obstacles? that we recently published, you will find more complete information about the main obstacles to your workers' productivity.
How to identify the causes of productivity problems in the company
As we have seen, there are many factors that can cause productivity problems among your employees, but the question remains: how do you know what is causing the drop in productivity in your company? To do this, you can use some resources and tools, such as:
Implement satisfaction surveys
This type of research helps managers understand more deeply what the work environment is like and what can be done to improve this situation. Can be applied virtually or physically, the satisfaction survey seeks to collect information about the relationship between employees and the company, in order to increase satisfaction levels and solve possible problems.
Assess skills and performance
Skills and performance assessment is also a way to collect information related to the productivity of your workers . Through the information obtained, the company is able to create a more elaborate profile for each professional, in order to guide them towards superior performance.
The evolution of employees depends on the company working together with its employees . For the business to be able to achieve all its goals and objectives, it is necessary to have a qualified and dedicated team. The more prepared your employees are, the easier it will be for them to see new possibilities and stay motivated.
Workers are the biggest assets of a business, and investing in courses and training is the same as investing in the business, and can only bring many benefits to the organization. If your employees do not have the ideal qualifications for the job, it is time to look for ways to balance the scales.
Use performance indicators
Performance indicators help to establish a more assertive decision-making process , comparing realistic information about workers' performance with the company's objectives. The indicators observed may be: absenteeism, results, demand produced, turnover, among others.
Establish a protocol to identify incorrect processes and failures
The first step towards improving processes is knowing how to identify where errors occur and establish the best solution for them. However, this is not always possible with just observation: it is necessary to have a method or tool that helps identify these flaws and ensure that the best solution is implemented.
Furthermore, an external point of view can bring a clearer view of everything that happens within the company and helps to create a clearer and more assertive problem resolution protocol. Many employees may feel frustrated and unmotivated by failures and bureaucratic processes , impacting the company's results, and the sooner these processes are optimized, the more beneficial it will be for both parties.
Study the form of communication Company x Employees
Inefficient communication can cause several problems for the company, including a drop in productivity. This is because the lack of transparency and clear information about goals and objectives can cause employees to get lost in carrying out tasks and not deliver the results expected by managers. The result of this is the need for rework, damaging productivity and delaying the delivery of projects and demands.
To avoid this problem, the company needs to have efficient communication tools that allow for clearer and more assertive communication.
Identify possible distractions
Although the internet is a fundamental resource today , it is also an environment full of distractions and can significantly harm employees' productivity. Improper access to social networks, entertainment sites, online stores, personal emails, among others, ends up taking up a lot of routine time and causing employees to deliver less than expected.
To reduce these distractions, the company can rely on an access management system that helps to better manage what is being done on the company's internet. In addition to reducing productivity problems, this type of tool also helps to increase security on the company's network , since there will be less exposure to traps planted by cybercriminals.
Another very common distraction is the number of interruptions received during working hours, whether by email, Skype, telephone, among others. For this reason, clear communication is essential to guarantee better results . It is important to highlight that, after an interruption, our full concentration is only recovered after 10 minutes, on average.
Talk to employees about internal problems
Discouragement and lack of motivation are also great villains when it comes to productivity . More engaged and motivated employees are capable of delivering superior results, and to reach this level, a lot of work and dedication on the part of the company is required.
To avoid this type of problem, managers need to pay attention to the factors mentioned above, such as good communication and a complete structure. Furthermore, a healthy work environment plays a priority role in the morale and well-being of its workers. In the video below, you can check out some tips to increase your employees' motivation in a simple and efficient way.
Check whether employees are being valued
Although it is not explicit, everyone likes to receive recognition for their work, and this type of appreciation is very important for self-esteem and productivity. And this recognition goes far beyond giving praise in feedback, it is necessary to pay attention to several factors:
- Excessive charges;
- Incompatible salaries;
- Excessive criticism;
- Lack of perspective;
- And many other problems.
How to eliminate distractions in the workplace
We know that during the day, there are many distractions that hinder us and take our focus away from important tasks. For this reason, distractions are a major concern when it comes to productivity within the company , making it necessary to establish some good practices, such as:
- Plan large tasks in smaller steps: a large amount of work can cause motivation to decrease as the task progresses, impacting the final result. Dividing this project into stages not only helps ensure success, but also allows the task to be completed in less time.
- Invest in less productive employees: it seems stupid, but perhaps these employees just need attention to generate good results. Often, a single unmotivated employee can impact the results of everyone else . Finding out where the problem lies and determining the best solution for that employee can help the rest of the team stay motivated.
- Encourage rest breaks: contrary to what many people think, establishing strategic breaks throughout the day can greatly help increase productivity. These breaks help to renew energy and keep motivation high.
- Block internet distractions: although it is one of the most important tools today, the internet is full of distractions and traps that bring down employees' productivity. Strategically blocking certain content can bring many benefits to the company.
As we have seen, a company's productivity can be impacted by various situations, and many of them can be easily overcome with a more active company stance , as is the case with distractions caused by improper use of the internet.
To prevent a drop in productivity caused by improper access to the internet during working hours, such as social networks, e-commerce, entertainment websites, etc., the company can rely on a blocking and access control system .
With the help of this tool, managers can establish more assertive control over accesses made and, consequently, increase the productivity of their employees.
