The internet is a means of communication, source of information and work tool in companies. However, the lack of control over internet access in the business environment can have negative results, especially on employee productivity.
Given this scenario, we have prepared important information about managing internet access for companies, seeking to help leaders implement the best solution.
Throughout this eBook you will see the importance of controlling internet access in the company, some useful solutions and also a step-by-step guide for total access management in the company, as well as some use cases.
We at Lumiun thank you for downloading this material and we hope that it contributes in some way to the management of internet access in your company.
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summary
- Why control internet access in the company?
- Some solutions
- Features and advantages of Lumiun Box
- 5 steps to fully manage internet access
- Use cases
- Success stories
- Take a free trial
- Free Materials
Note: In every topic there is a button that automatically takes you back to the Table of Contents. We hope this function helps you when reading the text.
Why control internet access in the company?
More and more employees need the internet to carry out their daily tasks, using systems, emails, spreadsheets and other activities that are optimized with the use of the internet.
Without any type of internet access control or policy, it is normal for employees to use their working time accessing social networks, videos on YouTube, WhatsApp and other websites outside the scope of their work.
When a complete internet access management system is implemented, several benefits are noticeable from the first few days:
- Greater productivity and quality in tasks
- Focus on company tasks
- Protection against websites considered harmful
- Reduced occurrence of problems with viruses and malware
- Faster Internet through proper use of the network
- Monitoring and information about internet use
- Lower equipment maintenance costs
You can delve deeper into the topic by reading the article 8 benefits generated by controlling internet access in companies on our blog.
Some solutions
The use of solutions to manage access, blocking websites considered harmful or outside the scope of work, allows many companies to optimize the productivity of teams connected to the internet, reducing problems and maintenance arising from malware and malicious websites.
Among the most common are Cisco Umbrella (OpenDNS), Lumiun Box , DNS Filter , Fortinet FortiGate , pfSense and the use of Proxy on a Linux server. However, the solutions differ greatly from each other, and do not always adapt to all the diversities found in the business environment.
Interface, technical support, reports and functionalities are decisive factors when choosing a tool for managing internet access in companies.
Below, you will see a comparative table with the main characteristics and differences between the main solutions on the market.
Features and advantages of Lumiun Box
See what the solution offers and understand how Lumiun Box can meet your company's needs.
- Reduction in wasted time on the internet by staff
- Increased productivity, focus and quality in tasks
- Protection against virtual attacks and reduction in the incidence of viruses and Ransomware
- Complete information about internet use
- Improved network performance and technology capabilities
- Quick and simplified installation and configuration
- No need to purchase servers or specific equipment
- No need for equipment or software maintenance
- Free of charge with a specialized technical professional for support and system updates
- Management via cloud control panel, accessible via the internet on any device
5 steps to fully manage internet access
The waste of time using the internet during working hours has caused discomfort for managers. On the other hand, the use of internet access control has been highly sought after, especially after several (failed) attempts with inefficient or high financial cost solutions.
We created this guide to show that there is an effective, easy and low-cost way aimed at small and medium-sized companies, which is the case with Lumiun Box .
On the next pages, you will see 5 simple steps to fully manage internet access with Lumiun Box and quickly understand the main features of the solution.
Prepared? Let's go!
First step: Install Lumiun Box
The first step is to install Lumiun Box on your network.
The equipment must be deployed between the network gateway (normally the internet router) and the rest of the internal network equipment (normally a switch).
This way, all data traffic carried out between your local network and the internet will pass through the Lumiun Box .
Second step: Register users and define groups
The second step is to enter the Lumiun Box control panel in the cloud and start registering groups.
Groups are structures used to unify a set of equipment or users, separating them by company sectors, internet access characteristics or requirements that the manager or IT professional deems necessary.
After creating and defining groups, it is possible to drag equipment and users to their respective group and create access policies according to each person's needs.
Group organization tips
By sectors:
- Marketing Group
- Commercial Group
- Financial Group
- Board Group
- Customer Group
By blocking levels:
- Liberated Group
- Moderate Group
- Blocked Group
By device types:
- Cell phones
- Computers
- Servers
- Cameras
Defining groups within the company is very important to efficiently manage work teams' internet access, therefore, when defining groups, keep in mind the needs and objectives of each group.
Third step: Define access rules
It's time to define access policies for the groups created in the previous step. With the Lumiun Box properly installed on the company's network and all groups defined, it is possible to control internet access by applications (Facebook, WhatsApp, Banco do Brasil, etc.), website categories (social networks, news portals , pornography, gambling and betting, etc.) and specific websites.
Rules can be defined and applied quickly in a very simple way and without the need for technical knowledge. But, if there are any questions, the Lumiun Box support team will always be available to assist with any configuration.
applications
In the Lumiun Box control panel, an Application represents a website or internet service that has several domains and addresses and, in Lumiun Box , access and viewing rules can be configured in a simple and efficient way.
On the panel, there are the main and most used applications, such as Facebook, for example. Below the application symbol, there are buttons to release, block and set a specific release time.
Website Categories
Each website, or domain, receives a category among the dozens that exist. The categories, in turn, are determined automatically according to the site's content. A website like “youtube.com”, for example, belongs to the “Audio, video and entertainment” category.
This way, it is possible to organize the categories of websites in a simpler way, also facilitating the access rules that the company wishes to implement on its network.
With Lumiun Box , it is possible not only to release and block access to certain categories, but also to define times when access to these categories will be released.
Specific sites
In the Lumiun Box access control panel, it is also possible to manage access to specific websites, such as local news portals or other websites that the person responsible for the filters deems necessary. Such sites can be viewed and defined after access perception in the Lumiun Box access reports, which you will see later.
Fourth step: Add security
The internet helps professionals and companies carry out their tasks in a more productive and agile way. But many problems can come along with careless and ignorant use of the internet. Knowing this, cybercriminals use clever strategies to lure inattentive users into a cyberattack. Therefore, maintaining the security of company data is always a priority.
Last year's cyber attack statistics showed us that Brazil is one of the biggest targets of cyber attacks in America , and therefore deserves attention.
Various configuration options to reinforce the network security layer can be found in Lumiun Box . The main one is restricting access to potentially insecure websites that may in some way threaten the security of the company's information.
In the ''Security'' menu of the Lumiun Box control panel, it is possible to create an extra layer of security on the network with a few clicks through some tools, which you will see in the next lines.
Reputation Level
The Reputation Level of websites is measured with a score that varies from 0 to 100. This level is based on several security parameters and indicates whether the website poses any threat to users. The higher the level, the safer the site.
Each user group can receive rules at a different reputation level. It is also possible to disable the filter for one or more groups.
Harmful websites
In the Lumiun Box Security menu, there is also the possibility of blocking websites classified as harmful. In a few clicks, websites belonging to categories such as Hacking, Malware, Phishing and online fraud can be blocked.
firewall
The Lumiun Box Firewall works as an additional layer of protection against attacks and increases the security of the company's network, equipment, systems and information. Typically, the firewall is responsible for the main defenses at the perimeter of a private network, being an essential component in protecting against unwanted traffic and intrusion attempts.
With the Lumiun Box Firewall, it is possible to create rules for blocking or releasing packets based on characteristics such as protocols (TCP, UDP, ICMP), ports (individuals, lists or ranges of ports) and IP addresses of the source and destination of the traffic .
In the Lumiun Box control panel, it is possible to centrally manage firewall rules for multiple networks, for example, several company branches, in a single control panel.
Fifth step: Internet access reports
We have reached the fifth and final step to implementing an efficient internet access management and control system in the company: reports.
Lumiun Box 's reporting module helps you save time and find information that can be useful for network security and employee productivity.
Dashboard
On the first page of the Lumiun Box control panel we have the Dashboard. It is possible to view a summary of some important points of internet access in a specific period, such as, for example, most accessed sites, most blocked sites, total accesses, total blocks, peak access times and much more.
Real-time access
In this report, you can observe in real time all accesses to websites that are occurring on your network. In each record we identify the date and time, website or application, equipment and the result of the DNS request.
Security Report
Another extremely useful report for companies is the Lumiun Box security report. It is possible to view the harmful websites that had the most access requests and the equipment that made the most requests in a given period.
With this report, you can get an idea of the equipment or users who most access websites that may pose some type of threat to information security. Accesses related to phishing, fraud and malware sites, among many others, are covered.
If equipment appears with a large volume of access to harmful addresses, which are highlighted in this report, it is important to analyze which addresses these are. This is an indication that this equipment may be infected with unwanted software, compromising network security.
Most visited websites
This report shows the proportion of the most accessed sites in a pie chart, and a table with a ranking of the 100 most accessed sites can also be viewed. With this graph you will have a broad view of how the internet is used on your network.
Accesses by period
Widely used to define and measure internet access blocking and release times in the company, the Lumiun Box access report by period shows the number of accesses in the main periods of the day. This way, it is possible to identify the most idle periods and peaks in the company's internet use.
Furthermore, with the available filter options, it is possible to know the access behavior individualized by equipment or user. Relevant information as it is possible to detect unusual behavior on the network.
Report by application
In this type of report we can obtain information such as total accesses, total blocks, peak access, equipment that accesses the most and accesses per period of a given application. In the case below, we can see an example of the Facebook application.
Use cases
Many professional IT managers wonder whether a solution for managing internet access is really necessary for the company.
Some solutions, such as Lumiun Box , have characteristics that differentiate themselves from others by providing benefits consistent with the scenario found in small and medium-sized companies in Brazil.
In this way, we seek to reproduce these scenarios so that the responsible professionals can understand in which specific situations the Lumiun Box can be very useful, as you can see below.
Internet access control for remote employees
Systems such as Lumiun Box are capable of not only managing internet access in a conventional business environment, with employees present on company premises, but also in atypical situations, such as remote workers, or at home most commonly called office.
With Lumiun Box 's Business VPN, for example, remote employees can access the company's internal files and still go through the access policy implemented in the steps described previously in this material.
In short, it is possible to block websites, applications, check access instantly, set blocking and release times, in addition to providing secure and controlled remote access, through the Lumiun Box Business VPN encrypted tunnel.
Controlling internet access from multiple networks in a single panel
If you are a manager or IT professional at a company with multiple branches, you must first experience the difficulty of managing the equipment and internet in all units.
Each time a new branch opens, it is necessary to double the entire investment of resources and services to serve this new branch.
With this, we arrive at two common problems that IT professionals encounter: scalability and displacement .
Using Lumiun Box eliminates several difficulties encountered in companies with multiple branches, as you will see in the next lines.
Scalability
With Lumiun Box , it is possible to identify all of the company's networks and manage them from a single panel, remotely. Unlike traditional internet access control management solutions, Lumiun Box has an intuitive and easy-to-use panel, generating more security for the responsible professional, and mainly, more agility and organization.
On the panel, it is possible to view active networks, connected devices and users, and manage access rules as needed, without having to travel to the location, making the management of the entire network scalable and functional.
Displacement
Traveling to a branch with the mission of solving a software problem, infection or configuring access rules is a process that costs not only in value, but also in the time of the professional responsible.
On the Lumiun Box panel, it is possible to quickly check possible problems arising from improper access, excessive network traffic and also correct problems remotely.
Success stories
To make the vision about the use of Lumiun clearer, we have prepared some use cases of Lumiun customers in different environments, which you can check by accessing our website using the buttons below.
Percont Accounting Office
“With the security and control implemented by Lumiun Box , I have the peace of mind to perform my tasks knowing that Lumiun Box is helping to keep all our customers' data safe. Plus, I don't have to worry about employees wasting their time online. Today we have a very efficient .”
Celso Portella – Partner at Percont Office
Auditest Consulting
“The tool is easy to understand, even though almost the entire Auditeste team is from the technology area, there is no need for technical knowledge for installation. Furthermore, Lumiun's support is very responsive, answered questions and followed the entire process.”
Ana Paula Sousa – Senior IT Consultant at Auditeste
MB Pharmacies
“In terms of productivity and internet access control, Lumiun Box meets its purpose. Analyzing the Lumiun Box reports, I realize that we have reduced waste and MB Pharmacy Network employees are using their working time more efficiently.
Regarding security, after Lumiun Box I no longer had any problems with cyber attacks, this way I can also guarantee my customers the necessary and important data protection, after all, we have credit in all Pharmacies, with sensitive data from thousands of people.”
Éder Fernandez – Owner of MB Farmácias
Take a free trial
The best way to optimize team productivity in companies is by using technology. Tools for controlling internet access, blocking websites by category, and managing the company's network are increasingly sought after by managers and IT professionals.
The best way to optimize team productivity in companies is by using technology. Tools for controlling internet access, blocking websites by category, and managing the company's network are increasingly sought after by managers and IT professionals.
As you can see throughout the material, Lumiun Box fully manages internet access, improving team productivity and adding an extra layer of protection for data and users, filtering harmful websites that are outside the scope of work.
We believe that if you have made it this far in this material, it means that your company needs to manage internet access. So request a free trial now or real-time demo It's fast and without commitment.
Free materials
To help you improve your company's internet control and security, we selected our best materials on the topic.
We periodically seek to produce materials that can help business owners, managers and IT professionals in the search for improvements in the control and security of companies' internet.
Below, you will see tools, ebooks, documents, infographics, guides and kits with free educational content, which can be applied to people management and the internet of companies.
Feel free to share with your colleagues and friends, they are all free!
Good IT planning provides the evolution and security that the company needs. In this material, you will find several tips and tools to structure good IT planning.
The Addendum to the employee's Employment Contract must be drawn up in writing, indicate the change from the face-to-face regime to teleworking and describe the characteristics and rules of the modality.
To help business owners and managers in the process of adapting, implementing and sustaining teleworking, we created the Home Office Guide for Small and Medium-sized Companies.
The IT Guide brings together several tool tips for each area of small and medium-sized companies. Download the eBook to read whenever you want.
Download the step-by-step guide on how to set up a VPN in your company and improve employees' remote connections.
Download our infographic that brings together statistical figures about employee productivity on the internet.
In the material we cover the main ways of using the internet and how to protect yourself in each case. We also show what types of connections exist and how to identify threats on the network. Furthermore, on the last page we provide a bonus to help your company with information security.
You can download the manual by clicking the button below:
Document model to inform and inform employees about the Internet use policy in the company's workplace, to ensure the appropriate use of the Internet and technology resources by employees.
Download the eBook of this content
No time to read right now? Download the eBook with all the content on this page and definitely learn how to control internet access in your company .
