Procrastination in almost all offices and companies today.
Through the misuse of technology , many companies suffer from the drop in performance and poor tasks by their employees. The distractions are numerous: cell phones, social networks, whatsapp, videos and other abstractions that eventually suck employee productivity .
But it is not just a distraction: improper access to malicious websites can lead to problems such as downloading network malware and leakage of confidential information. Therefore, the problem goes beyond procrastination, also reaching information security !
In this scenario, one of the biggest challenges of entrepreneurs is to find ways to increase the focus of their employees while increasing the security on the internet. It is rare a businessman who does not have this problem in mind, given that the amount of distractions and digital dangers increases with every novelty launched by the industry.
Even if the scenario seems unfavorable, the market already offers effective techniques to combat virtual procrastination! There are tools available on the market that allow control of internet access .
Learn more about them in the sequence.
Web filter
The web filter is a solution that restricts access to unwanted content on the Internet. Through its implementation, it is possible to control the sites that the user accesses when using the computer or mobile phone. If the employee tries to access a site that does not fit the company policy, the page will not be loaded in the browser.
Some solutions also offer a safety layer to the network's network and computers by blocking harmful websites. As will be seen below, the best way to implement a web filter solution in the company is to create access control policies by employee sectors, according to the functions they are performed.
For example, the marketing department may require expanded access to content and research production, while finance employees need less access variation and more restriction to avoid possible data leakage.
But how does web content filtering work?
DNS Filter
The web filter works by limiting IP that have irrelevant, offensive, or potentially dangerous content on the Internet. This form of access limitation is technically known as DNS filter . This filter selects content released or not according to the Access Policy, implemented through an Internet Access Control .
The DNS filter can be done by specific sites or also by categories of websites such as social networks, entertainment, pornography, games and bets and many others. At this time, the use of an appropriate solution is important to avoid waste of time and risks.
The manager who wants to control his employees' access to the internet has two options:
- Release of all websites, with the choice of some sites or categories to be blocked or
- General blockade, with the release only of the useful sites that are within the company's scope of work.
Regardless of choice, the ideal is to conduct a study of the websites accessed by the company's employees in order to determine the best way to take.
This is because, through the Lumiun service , your company can:
- Track the Internet accesses of employees in real time
- Obtain and evaluate access reports from the most accessed websites and categories by equipment, employee and sector
- From data and analysis, configure the ideal access policy for each group.
The access policy can be defined from criteria that guarantee a certain flexibility for certain sectors and times of the day. This is because, as addressed, some sectors often need expanded access, such as marketing, human resources, legal, among others.
The release of some content at certain times of the day can even serve as a relaxation tool for employees , as access to informative sites at lunchtime can be determined, for example.
In the end, it will all depend on communication and common sense : a good conversation between managers and employees can help delimit restrictions without creating an office animosity atmosphere.
RESTRICTION CONTENTS
Much has been talked about the restriction of access to certain sites, but it is interesting to better understand which sites that most reach productivity at work.
Currently, some themes should be more attention from the manager when pondering what can be accessed or not within the company. Below is a list of content that serves, mostly, for the team's distraction:
Social media
Facebook , Instagram and Twitter are the audience champions on the internet and although not the only social networks, they are the giants of the branch. While the good use of some of these networks may be beneficial to the company , it is difficult to think that employees will only use them for the business.
In this case, it is worth remembering the previous tip: Some sectors and employees may need access to networks, especially when it comes to the communication and press office .
But for those who do not need the networks to develop their activities, it is worth limiting access. Without this gigantic source of distraction, the tendency is to increase productivity.
Online shopping
It is common to see employees checking on shopping sites during office hours. The proliferation of e-commerce platforms, such as Mercado Livre and OLX , lead people to lose hours "jumping" from one product to another. Often, the practice leads the employee to completely distract themselves from their function, as they access different products in an endless sequence.
In addition to the problem of procrastination, the practice of buying on obscure websites can lead to credit card cloning, leakage of financial information and other issues.
Streaming sites
Youtube , Spotify , Netflix … The list is big. Video and music streaming sites have gained a large portion of the digital entertainment market. Access is easy on both computers and cell phones, so care should be redoubled.
Again, it is important to note that some employees know how to make good use of music to increase productivity as they are focused on the task. In this case, it is up to the manager to decide whether or not it is worth controlled, the use of some of these tools.
Personal email
The use of personal email is rarely welcomed in the workplace, and restricting personal email access can prevent the employee from devoting part of his time to resolve personal issues in the professional environment.
It is also important to encourage the mandatory use of corporate email in the workplace , maintaining separate professional and private issues.
Instant communicators
Communication through communicators such as Skype and WhatsApp make it easier for many offices around the world. However, it is possible to fall into procrastination with the misuse of such applications.
The interesting thing is to designate a company's standard communication program, limiting the use of unauthorized communication applications.
The efficient use of communication tools is indispensable for company productivity , so it should be part of a detailed plan that should be shared with employees.
Information and entertainment sites
Who has never been boring or distracted and entered a portal to check out the latest news? There are several portals of content and information that seem harmless to business, but also encourage users procrastination.
Although, for some, it may seem banal, access to irrelevant content to work takes the focus off work, as distraction decreases employees productivity .
Therefore, it is also essential to decrease or block access to news and entertainment sites.
Sites with malicious or undue content
It is of public knowledge, but it is worth noting: malicious websites, such as pornographic or gambling should never have access to employees. In addition to being absolutely inappropriate to the work environment, and a factor of procrastination, they also pose serious risks to the entire network due to the amount of viruses found on these sites.
Protect your company
In addition to productivity, the company should focus on the information security of the content manipulated: Information leaks , malware contamination , and other problems can come from the unsuccessful implementation of restrictive software. Therefore, internet access control generally should be done through the use of an appropriate solution .
Lumiun is a service that manages and control internet access to companies, increasing safety and productivity . If you want to know more, make a demonstration with a consultant. It is fast and without commitment.
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