File Storage: tips and 8 tools for companies!

File storage is one of the concerns of companies, perhaps one of the biggest, after all, many documents need to be preserved in the company for a long time and in the appropriate environment. Even though technology has made the daily routine of employees easier, the need to maintain many of them is an obligation. Therefore, keeping them organized is extremely important to avoid losing competitiveness and employee productivity

In this sense, in this article, we have separated some physical and cloud storage tools and services to correctly store your company's files.

Storage NAS – Local storage

Storage NAS (Network Attached Storage) is a storage unit designed to store and share files from several computers within a local network. These devices are solutions made up of hardware and software, capable of storing folders and files centrally and which have advanced features for managing stored data.

These storage servers are compatible with the most popular operating systems, such as Windows, Linux and MacOS. This compatibility provides a multi-platform collaboration environment, where computers, notebooks, tablets and other mobile devices can access and store information centrally.

Below is a list of the best manufacturers of Storage NAS solutions.

Synology

A leader in the manufacture of network attached storages (NAS) for small and medium-sized companies, Synology delivers everything from small network servers to large, redundant and high-availability information systems. Its servers are robust and prepared for intense work, with simple management and applications to improve productivity. With products ranging from Personal Cloud Storages for SATA III disks to redundant systems of high capacity and availability, Synology NAS are divided into two groups: The DiskStation family has external models that start from 2 and reach 12 hard disks in a single cabinet and the rackmount storages Rackstation, designed for 19″ racks with up to 12 bays for hard drives and the possibility of expansion.

WD MyCloud

The My Cloud NAS family is made up of hard disks with connection to local Ethernet networks and are ideal for organizing household information. With 2TB, 3TB, 4TB, 6TB or 8TB of capacity, WD NAS are ideal for centralizing backup, sharing photos, videos and files, creating a personal cloud. Furthermore, My Cloud hard disks allow you to synchronize files from computers, cell phones and tablets, as well as synchronize data with cloud services such as Drop Box .

Scary

The Asustor NAS server is reliable, robust and cost-effective. With storage for 2 or 4 SATA hard disks, the equipment has simple installation, an ethernet port for LAN network connection and at least one USB3.0 for external backup. With cross-platform capabilities, the Asustor AS10 and AS31 NAS allow you to share data between different devices and operating systems such as Mac OS, Windows, notebooks, cell phones or tablets.

Cloud storage

Cloud file storage for companies surpasses storage on physical media in practically every aspect, bringing advantages such as:

• There are online storage services that allow you to synchronize data from your computer in real time. Functioning as a kind of simultaneous backup. Bringing great security to your files.
• You don't need to upload any media, just have a login, password and internet connection to access your files from anywhere.
• Your database can be synchronized with mobile devices such as smartphones and tablets, allowing you to access your files wherever you find most comfortable or viable.
• Some sites allow you to use their database as hosting, uploading videos and photos and being able to run them directly on a website or blog.
• To send large files to other users, some online storage platforms offer practical means, such as the possibility of generating links to download these files.

Top cloud file storage services:

Amazon Cloud Drive

Amazon Cloud Drive, or simply Cloud Drive, is Amazon's online storage service, available for Android, iOS and Windows devices. It offers 5GB of free space for uploading documents, photos and videos, as well as paid packages with up to 1TB of space. The service synchronizes files shared across computers, smartphones and tablets.

Box Drive

Box is a free cloud file storage service with synchronization between devices on different platforms via dedicated apps for iOS, Android, Windows Phone, Windows 10 and macOS. With integrated file management and compatibility with several other productivity applications, Box is one of the main solutions in the segment for mobile devices.

Drop box

Drop box is a cloud data storage and synchronization service that saves your files and photos on online servers. The program is available for download on computers with Windows, Mac, Linux (Ubuntu and Fedora) and Chrome, in addition to being possible to access on apps for Android, Windows Phone, iOS and Blackberry. There is also the possibility of managing all your files through a secure website.

Google Drive

Google Drive is an online service that allows you to store files in the Google cloud. The application, available for Windows PC, Mac, Android and iOS mobile phones – it is also possible to access the web version – is the American giant's response to programs of this genre, such as Drop box and SkyDrive. With it, you can upload and access your files, including videos, books, photos and PDFs. Google Drive brings together documents from the manufacturer's other products in one place, such as Google Docs, Google Photos, Google Sheets, Google Forms and Google Slides.

OneDrive

OneDrive is Microsoft's cloud file storage service, free for Android, iOS, Mac and Windows. It is possible to save content in various online formats and access them from anywhere. Replacement of the old SkyDrive, it has basically the same functions as its predecessor, but with some improvements.

To finish

In addition to quality work and agility in employee productivity, keeping your file storage system organized and secure is essential. When opting for digital storage, it is important to know that considering a safer means of protecting documents does not mean that one should not act with caution. Always use reliable software, define data access rules, determine secure access passwords constantly backups This way, your company's data will be protected and available whenever you need it.

I hope I have helped your company maintain a more effective and organized file storage system.

To see more tips like this, visit our IT Guide for Small and Medium Businesses . There, you can also download the eBook with all the tips to read whenever you want.

To the next!