Data security in today's connected world is an extremely important issue, especially to protect an accounting office from virtual attacks. If you, the manager or owner, neglect this action and are not concerned about this security, you could face major financial losses, and in some cases, even bankruptcy.
However, ensuring protection is not that simple. It is necessary to know the concept and functioning of data security, understand the full importance of the subject and the specific strategies for each case.
In this article, we delve deeper into the subject and bring great solutions to ensure data security in your accounting office.
What is data security and how does it work?
Basically, data security consists of a set of actions and strategies developed to protect the information of a person or entity in a virtual environment, both from internal threats (such as improper access by employees) and external threats (data subtraction by hackers).
Therefore, it is important that these measures are implemented in all digital office data, information exchange, financial operations, among other actions on the internet.
Impacts of lack of data security
To clearly understand the real importance of data security, the first step is to know the impact that the lack of it can cause. Therefore, we have listed some threats (among many other forms of attack) that your business may suffer:
- Malware infection: installation of a program that has been rewritten with malicious code;
- Exploitation of vulnerabilities: hackers look for flaws in the company's security to steal data;
- Phishing: attempt to obtain personal data from individuals through false emails, messages or SMS (we talk more about this type of attack in an article on our blog);
- Unavailability: the objective of the attack is to cause instability or crash in the system, which also harms the company's activity and image.
Thinking about it this way, if your office is vulnerable and suffers these attacks, the losses are quite high or difficult to repair, such as:
- Damage to the company's image in the market, causing a lack of trust among customers, partners and suppliers;
- Decrease in company revenue;
- Compromise of company and customer information;
- Permanent loss of corporate data.
How to ensure data security in your accounting office
As we said previously, protecting the organization's and customers' information, data and files is essential to guarantee the health of your company.
When we talk about accounting firms this becomes even more relevant, knowing that their systems store confidential data from other companies.
To help you in this process, we have listed some efficient strategies to ensure data security in the topics below.
Prepare the team
The vast majority of accounting firm employees do not understand the importance of data security, or in many cases, do not care about it. They open fake emails, click on malicious links, or fall into traps due to lack of knowledge on the subject.
It is very important that you invest in methods and training so that your team knows how to maximize data security. Tip: we have created a manual on safe use of the internet for professionals and companies , you can download and use it within your office, in addition to this, there is another article on what to block and what to allow when accessing the internet in the company , which can also help therefore.
Updated equipment and software
Keeping usage licenses and software updates up to date is important, as it avoids losing data or being vulnerable to intrusions, as new versions of programs have better protection systems and are updated as new forms of attack emerge.
In addition to software, having quality equipment and computers with up-to-date operating systems is an extremely important factor. Very old or outdated systems and computers have major security weaknesses and are an easy target for hackers.
Cloud Storage
One of the most used technologies for protecting business data is cloud data storage. The process consists of using systems and computers from other companies to work and store information. With this technology, data security will be delegated to another organization and making backups (file security copies) will be facilitated.
Remember that it is very important that an excellent, competent and specialized company in the subject is hired, as it will play an important role in your office's data security.
Internet Security and Access Control System
There are services specialized in data protection for companies, protecting the company's system against information leaks, malware contamination and many other attacks.
In addition to the security system, many of these tools have the possibility of controlling internet access for employees in companies. The solution prevents access to harmful websites, eliminating many of the problems of viruses, malicious software downloads and opening holes in the security system. Controlling internet access also acts effectively on the productivity and focus of the team, after all, blocking sites such as social networks, YouTube and shopping sites makes the work of collaborators more effective.
Lumiun that manages and controls internet access in companies, increasing data security and improving team productivity. To find out more, you can download the Lumiun presentation that we have available on our website.
How an accounting firm solved internet security and productivity problems
Most managers and owners of an accounting office are concerned and curious about how to implement and effectively use a security and internet access control system.
If you are one of them, we have great news!
We created a success story from an accounting office, reporting all possible doubts regarding the use of the tool. You can download the material from this link here .
In the material you will find:
- Problems before using Lumiun;
- Competitor research;
- The reason for the decision;
- Before and after Lumiun;
- Summary of using Lumiun on a daily basis;
- History of the Accounting Office.
Conclusion
If you have already adopted any of these data security measures in your accounting office, our most sincere congratulations. But as we know, this scenario is not that common. Most business owners and directors are not aware of these factors, or do not have access to tools and solutions, or are afraid that the tool is difficult to apply and use. But as we saw above, not everything is that complex, there are many quick and relatively easy ways to have good data security in your company.
We hope this article has helped you understand the importance of data security in accounting companies, and what tools and actions can be taken without major problems or difficulties.
To the next!
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