It is clear that time is currently one of the most important and valuable assets a person has. Therefore, if she cannot manage it in the best possible way, she will have big problems. Good time management in a company means knowing how to use it to carry out priority activities, in any context.
Those who manage their time increase their productivity . Being productive is doing what is considered important and a priority with the least amount of resources, one of which is time. Currently, there is a major problem with time management in companies, as it is an environment with employees with different profiles, who need to perform various functions and activities.
Good time and productivity management is necessary for all entrepreneurs who have a large workload and need to solve problems intelligently. Managing tasks effectively will help you achieve a better quality of life, allowing you to better balance your work routine with your free time.
If you are having difficulty managing your team's time correctly and effectively within the company, below is a list of 7 tips for improving time management , which can actively help you make these changes, in search of productivity and organization.
1. Create a daily to-do list
The best way to combat the villains in your team's routine is to create a list of tasks that need to be performed. List absolutely everything that each employee needs to do in their day (including time to answer emails and use social media , when necessary). The idea here is to prioritize tasks and have them managed strategically.
2. One thing at a time
The biggest secret of those who have good time management and productivity is not to do the same task twice. Therefore, when advising on a new task, your team needs to delve deeply into it until it is finished, otherwise the work will be redoubled. A good tip is to direct your employees to do it right the first time and you will probably not have future problems.
3. Do more in less time
Your employees will get more done in less time when they know how much time is in their hands.
Therefore, check the deadline that each person has to carry out their work, paying attention to those who are doing their best and those who are simply meeting goals. Focus is very important, so your employees need to have a clear idea of what they are working on before they start. Knowing what to work on, when and how much time there is to finish the work greatly increases productivity. This focus on work ensures that greater quality and results are obtained for the company.
4. Maintain a Productive Plan
Have you ever noticed your team's mood and motivation fluctuating throughout the day? Some people work better in the afternoon; others have a lot of energy in the morning, for example. Try to define the best, most productive time (or period) of the day for your team. This makes it possible to set the “priorities” that each person needs to perform at that time. This way, the simplest tasks can be solved with more peace of mind and less stress.
5. Know that goals are important
You and your team also need clear goals. You cannot run a project or activity without knowing how it will be carried out. It is necessary to establish a time limit for carrying out the activities, preferably a few days before the deadline for delivery. This way, you gain leeway to deal with unforeseen events that may arise during the execution of tasks.
6. Fight procrastination
Face things head on! Postponing services taking into account the deadline can be one of the biggest mistakes your employees can make. If an employee has a deadline of six hours, but you know he can finish it in four, you need to hold him accountable. Make sure you use this “extra time” for revisions, testing (when possible) or even trying to come up with a better solution. Furthermore, explain that this will reduce the pressure for the rest of the day and your performance will certainly increase.
7. Identify time thieves
Email, instant messaging, social networks , games, harmful websites and much more. All of this could be stealing precious hours from your team. To get rid of these real time thieves you need to first identify them. Observe your company's routine and try to analyze: how much time does your team spend on these activities? We often don't realize how much they hinder and reduce productivity , as they are mixed in with tasks, but they make your employees completely lose focus on what they were doing.
Conclusion
It is important to understand that the internet, when used correctly, is an ally in the corporate environment. However, when there is abuse of use, which ends up disrupting the employee's performance and compromising the company's results, more direct measures need to be taken.
One of the solutions in this case is the implementation of internet access control , which allows you to have greater control over what your employees are accessing. Based on this, you can control schedules and also content that may or may not be accessed within your company. This way you stay in control, ensuring positive results and sky-high productivity!
See more on the topic in the Internet Access Control Guide for Companies .
And you, how do you usually manage time in the company? Share your experience with us!
