Due to the Covid-19 pandemic, many companies had to decree remote work for their entire team or part of it. However, this was done hastily and businesses that were not prepared for this type of work are having to learn in practice how to manage a remote team securely.
With this in mind, we have put together 7 tips for you to know how to manage a remote team safely and, thus, guarantee the productivity and protection of your company. Check out!
How to manage a remote team securely
1. Keep in touch daily
Maintaining daily communication is essential so that the company's professionals know how projects are progressing, what the day's activities are and also, you can know how the team's productivity is going.
Decide how this contact will be made with employees, via communication software, WhatsApp or telephone, and make clear all the necessary information so that there is no lack of communication, be it to answer questions, discuss ideas, etc.
Maintaining contact on a daily basis is essential so that home office professionals do not feel lonely, as this can especially happen to those who maintain regular communication with several people in the office.
2. Focus on results
Even maintaining daily communication, when working remotely it is impossible for the manager to monitor the development of the service of all employees on his team. And that's okay, because it's not your job to check every step your team takes in the course of their activities.
The important thing is to focus on results and check whether employees are delivering what was requested. Therefore, maintain contact with professionals, but remember: do not exaggerate the number of calls, messages and meetings.
For everything to work out properly, your team has to feel that you trust them. Otherwise, you could cause a series of adversities between your work group and you.
3. Give employees flexibility
Another fundamental measure to manage a remote team safely is to provide professionals with flexibility. Give them greater freedom to manage the hours they work and even decide the time at which they will carry out their tasks. As long as all employees attend digitally if there is a scheduled meeting or group activity.
However, for the rest of the day, be flexible, because your team will also be getting used to this new way of working and discovering the best way to organize themselves to carry out the work at home.
4. Hold virtual meetings
As previously mentioned, keeping in touch with your team is essential for remote work to work well. However, it is not advisable to keep communication only via phone or messages because they are not as efficient as a video call.
In a video conference, you can see your entire team, talk and maintain a fluid dialogue, present documents, identify problems, discuss project progress and give feedback.
Furthermore, to hold the video conference you can choose the platform that you find most appropriate and safe to discuss company matters, show data and share information that is important to the institution.
This way, you ensure that company information is secure, which is not always the case when shared on other applications, such as WhatsApp and emails.
5. Make sure everyone is able to work from home
The entire company team working from home needs to have material working conditions for it to truly function, such as quality equipment, cell phones or computers, internet and software that supports day-to-day tasks.
These conditions are essential items for professionals to be able to carry out their activities at home. Ideally, before starting the home office, the company checks whether everyone has these requirements at home.
If an employee has difficulty carrying out their work due to a lack of any of the necessary items, you must provide the material or equipment as quickly as possible.
6. Guide your employees
It may seem repetitive to say that a remote team must always be in contact with each other and their coordinators, but it is reality. And this communication can be done in several ways, as we mentioned previously.
Many offices did not work this way and had to invest in this type of service, however, this mode of communication is still new for most employees. Therefore, you cannot fail to guide your team and teach them how to use all the tools that will be necessary to carry out daily activities.
It is the company's job to show how the programs work to speed up the team's work, avoid errors and keep the institution's information safe, even when shared on different network equipment.
7. Have quality tools
To manage a remote team safely, you need to make sure that all these tools used to hold meetings and share documents are of quality.
A quality program must have some specific characteristics, for example, good usability, practicality and data security. These items will ensure that all employees are able to use the tools smoothly and carry out tasks quickly. Remember that software must be made available to make work easier, not harder.
Data security is essential so that you can be sure that company documents will not be hacked or stolen. Furthermore, it also protects your personal data and that of your employees, which is essential when using the internet .
Conclusion
To manage a remote team well, you must maintain daily communication with your team, whether through communication software, WhatsApp or telephone. Furthermore, it is necessary to hold video conference meetings so that professionals can talk in a more fluid and natural way.
Also remember to check that all employees are able to work from home and provide guidance. As this is a difficult and different time for everyone, you must still give professionals flexibility to adapt and keep in mind that the most important thing is the results obtained by the team.
Finally, always use quality tools to make sure that your information is safe and that employees will use the software smoothly. By carrying out these actions, you will protect your company's data, maintain the productivity of your employees and also ensure that everyone will get through this difficult time in a lighter way.
After discovering how to manage your remote team, see what will change in offices after coronavirus !
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