The use of the internet has become fundamental in practically all companies. Most of the activities and processes are carried out with the help of technology, such as contact with customers, negotiation with suppliers, marketing and sales actions, quotations for products or services, management applications, cloud computing services and countless other resources.
However, the same tool that enhances work can put productivity at risk and generate additional costs if it is misused. This happens because the internet and its multitude of websites and attractions can easily cause employees to disperse.
In this scenario, defining internet use policies is important for managers, due to the risks and expenses that misuse of the internet causes. Software and monitoring systems are useful tools to ensure the manager's peace of mind when it comes to employees' access to the internet.
Throughout the text, you will see some signs that your company needs to define an internet usage policy in the workplace.
Slow Internet
It is common for companies to face the problem of slow internet. When this occurs, the first reaction is to blame the internet provider, as the contracted bandwidth would guarantee fast browsing. However, it is possible that the problem is not with the provider, but within the company itself.
Uncontrolled access to video sites, podcasts, social networks and file sharing services consume a considerable portion of the available bandwidth. There are scenarios where these resources consume 80% of internet traffic in companies.
Furthermore, computers infected by viruses and malware can use a large part of the company's internet bandwidth for criminal purposes without the device user even realizing it.
Protection and identification systems for excessive internet use, or bandwidth managers for devices can help in this scenario.
Low productivity and delay in delivering tasks
For no apparent reason, employees and teams begin to experience a drop in productivity. It has become common for managers to see this type of situation, in this case, how do we know the reasons and how to resolve this situation?
When this problem occurs, it is possible that employees are wasting their time on the internet. In Brazil, 96% of internet users use messaging applications daily and 97% use social networks daily, according to the We Are Social 2020 . It would be an illusion to believe that a large part of this access and use of social networks, for example, is not done during working hours.
Expenses for security and equipment maintenance
One of the main signs of poor use of the Internet is the constant occurrence of viruses and slowdowns in computers. Accessing unknown or harmful websites and clicking on malicious messages sent by email often install viruses and spyware on computers. Typically, this leads to system malfunctions and can compromise equipment performance. In this case, the solution is to always take this equipment for maintenance, which generates additional expenses and wasted working time.
These problems can be even more serious when they involve security and access to confidential company information. Viruses installed on computers can provide access to company data to third parties who use the power of this information to cause harm to users or even the company.
Uncontrolled corporate email
Does your company know how your employees use corporate email? What types of attached files are sent or received? How many malicious messages and spam are there? Is the electronic mail system capable of blocking and preventing access by viruses and spyware?
If the answer is no to any of these questions, it is possible that your company's corporate email is being misused, causing employee idleness, consumption of extra resources and risks to your company's data and equipment.
What to do if the company has these problems?
It would be possible to list countless other signs of misuse of the Internet. But the central point that managers must realize is that the internet is present in most company processes and maintaining these resources without any type of control will always negatively affect productivity, process quality and the company's finances.
To face situations like those described above, the best solution is to implement an internet usage policy. This policy can be through formal documents and training for employees, or in a more complete and efficient way with the use of monitoring, access control and website blocking services such as Lumiun Box .
Also, it is common for managers to perceive the investment in implementing internet control as an additional expense. However, making a simple calculation, the expenses generated by the items described above will certainly add up to quite high amounts and much greater than the investment necessary to solve these problems.
The main objective of this text is to show the importance of using the internet correctly, as a result of which everyone in the company will benefit, employees, managers and partners.
I hope the text has been useful to you in some way and helps your company to be more productive and secure on the internet.
Until later!
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